| CHAPTER SEVEN: GENERAL MEETING | |||
| 1. | The Supreme authority of the Association is vested in a General Meeting of the members. | ||
| 2. | A General Meeting shall be held every years, the date of which shall be before July 30th of the year in which such meeting is to take place and shall be so fixed by either the Executive Committee or the Standing Committee. The business of the General Meeting shall be:- | ||
| a. | To receive the Executive Committee's report on the activities of Association during the previous years; | ||
| b. | To receive the Treasurer's report and the audited accounts of the Association for the previous years; | ||
| c. | To elect an Executive Committee, a Supervisory Committee and Auditors. | ||
| d. | To deal with such other matters as may be put before it. | ||
| 3. | If half an hour after the time appointed for the meeting, a quorum is not present, the meeting shall be postponed to a date (not exceeding 30 days) to be decided by the Committee, and if a quorum is not present half an hour after the time appointed for the postponed meeting, the members present shall proceed with the meeting but shall not have the power to alter the rules of the Association or to make decisions affecting the whole membership. | ||
| 4. | An Extraordinary General Meeting of the Association shall be convened; | ||
| a. | when ever the Committee deems it desirable or | ||
| b. | at the joint request in writing by 21 or more members, stating the objects and reasons for such meeting. | ||
| 5. | An Extraordinary General Meeting requisitioned by members shall be convened for a date within thirty days of receipt of such requisition. | ||
| 6. | Article (3) of this chapter regarding the quorum and the postponement of the General Meeting shall apply also to an Extraordinary General Meeting, but with provision that if no quorum is present after half an hour from the time appointed for a postponed Extraordinary General Meeting requisitioned by the members the meeting shall be cancelled and no Extraordinary General Meeting shall be requisitioned for the months from the date thereof. | ||
| 7. | Notice and agenda for an Extraordinary General Meeting shall be forwarded by the Hon. Secretary to all members at least fifteen days before the date fixed for the meeting. | ||
| 8. | An Executive Committee meeting shall be held once every half year. A Supervisory Committee meeting shall be held once a year. A joint meeting of the Executive Committee and the Supervisory Committee may be called by the President when he deems it necessary. Two weeks notice shall be given for holding of any of the above Committee meeting. | ||
| 9. | Meeting of the Standing Committee shall be convened whenever required. One week's notice shall be given for the meeting. | ||
| 10. | Quorum for General Meeting and Extraordinary General Meeting shall be one quarter of total membership or 30, whichever is the lesser. Quorum for Executive Committee, Supervisory Committee, Combined Executive and Supervisory Committee, and Standing Committee meeting shall be one half of the committee members eligible to attend. | ||